Virtual Assistant to the Accountant (Bookkeeper) | Permanent Work from home; Mor
Scale-X Solutions
About the role
Category: Other/Not Classified Location: Job Title:VirtualAssistant to the Accountant Client type : Australia based air conditioning and refrigeration services Rate:$7AUD/hour Type:Fulltime; 40 hours per week PositionOverview We areseeking a highly organised and detail-oriented Virtual Assistant to theAccountant to provide administrative and bookkeeping support to our newlyappointed in-house Accountant. This role is not responsible for the overall management of the accountingfunction. Instead, the successful candidate will assist the Accountant withprocessing transactions, maintaining records, preparing reports, and completingcompliance-related tasks across a diverse group of entities, including: Electrical contracting businesses Cabinetry and joinery businesses Property investment entities Property development entities Other related trading and investment structures Theideal candidate will have strong bookkeeping skills, experience with Australianaccounting
requirements
- , and the ability to work accurately across multipleentities
- KeyResponsibilities: BookkeepingSupport Enter supplier bills, invoices, and receipts into the accounting system
- Assist with accounts payable and accounts receivable processing
- Perform bank, credit card, and loan reconciliations
- Maintain supporting schedules and reconcile balance sheet accounts
- Process and reconcile intercompany transactions
- Assist with maintaining fixed asset registers
- ComplianceAssistance Prepare draft Business Activity Statements (BAS) and Instalment Activity Statements (IAS) for review by the Accountant
- Reconcile GST, PAYG withholding, and superannuation accounts
- Compile supporting documentation for tax and compliance lodgements
- ReportingSupport Assist with preparation of monthly management reports, including: Profit & Loss Statements Balance Sheets Cash Flow Reports Budget vs Actual Reports Prepare schedules and working papers for the Accountant’s review
- Assist with variance analysis and reporting
- Budgeting& Forecasting Assistance Update budget templates with actual results
- Maintain cash flow forecast spreadsheets
- Assist with project feasibility and development cost tracking
- AdministrativeSupport Maintain organised digital filing systems for financial records
- Monitor finance inboxes and collate information requests
- Prepare payment runs for approval
- Assist with document collection for auditors, bankers, and external accountants
- Help document accounting procedures and internal processes
- Property& Development Support Enter and categorise project-related expenses
- Assist with job costing and tracking development expenditures
- Reconcile loan drawdowns and interest schedules
- RequiredSkills & Experience Essential 2+ years’ experience in bookkeeping, accounting support, or finance administration
- Strong understanding of Australian GST and BAS requirements
- Experience using Xero
- Proficiency in Microsoft Excel and/or Google Sheets
- High attention to detail and accuracy
- Strong organisational and time management skills
- Ability to follow instructions and work collaboratively with the Accountant
- Excellent written and verbal English communication skills
- Desirable Experience in construction, trades, or property-related businesses
- Familiarity with intercompany accounting
- Exposure to budgeting and management reporting
- Accounting or bookkeeping qualifications
- KeyPerformance Indicators (KPIs) Transactions processed accurately and on time
- Reconciliations completed within agreed deadlines
- Supporting schedules maintained and up to date
- Compliance workpapers prepared accurately for review
- Efficient and responsive support to the Accountant
- Details Originally posted on Himalayas