Bookkeeper

• Position Type: Full-Time, Remote Working Hours: U.S
• Business Hours About the Role We’re looking for a detail-oriented and organized Remote Bookkeeper to support the finance team with day-to-day accounting and administrative tasks for a property management portfolio
• In this role, you’ll work primarily with AppFolio and QuickBooks Online to manage accounts payable and receivable, process payments, reconcile bank and trust accounts, maintain accurate financial records, and support month-end reporting
• You’ll handle a high volume of daily transactions and work closely with the Director of Finance, while communicating with vendors, tenants, property owners, and internal team members
• The ideal candidate has bookkeeping experience, strong attention to detail, and the ability to manage financial tasks independently in a remote environment
• What You’ll Own Accounts Payable Review, code, and enter vendor invoices in AppFolio
• Create in-house maintenance invoices and bill tenants for tenant-caused repairs
• Follow up on past-due invoices and respond to vendor payment inquiries
• Maintain accurate vendor records, including W-9s, insurance documents, and payment methods
• Prepare 1099 forms
• Accounts Receivable & Tenant Ledgers Post and reconcile rent receipts, deposits, and chargebacks
• Prepare move-out security deposit dispositions within required timelines
• Track overdue tenant payments and follow established collection policies
• Maintain accurate collections logs and tenant account records
• Bank & Trust Reconciliations Reconcile operating, rent trust, and security deposit trust accounts daily
• Investigate and resolve outstanding items, non-sufficient funds (NSF) transactions, and unmatched payments
• Ensure financial transactions are accurately recorded and reconciled
• Month-End & Administrative Support Generate month-end reports and gather supporting documentation for the Director of Finance
• Process owner distributions once approved
• Monitor the finance inbox and respond to or route inquiries from owners, tenants, and staff
• Keep owner, tenant, and vendor contact and payment information up to date
• Company Bookkeeping – QuickBooks Online Record receipts and expenses for company entities
• Review and accurately categorize financial transactions
• Prepare weekly billable-hours reports
• Support commission and payroll data preparation
• Required Experience & Skills At least 2 years of experience in bookkeeping or accounting support, including accounts payable, accounts receivable, and bank reconciliations
• Proficiency in AppFolio and QuickBooks Online
• Working knowledge of Microsoft Excel or Google Sheets
• Strong data entry skills with excellent accuracy and attention to detail
• Excellent organizational and time-management skills, with the ability to manage a high volume of daily transactions
• Strong written and verbal communication skills for working with owners, tenants, vendors, and internal teams
• Ability to work independently in a remote environment and follow established procedures
• High level of professionalism and commitment to confidentiality when handling financial information
• Nice to Have Associate's or bachelor's degree in Accounting, Finance, or a related field
• Experience in property management accounting
• Familiarity with tenant ledgers, owner distributions, and security deposit accounting
• Experience maintaining vendor records and preparing 1099 forms
• What Makes You a Strong Fit You are highly organized and comfortable handling detailed, repetitive financial tasks
• You can manage multiple accounting priorities while maintaining accuracy
• You take ownership of daily

responsibilities

• and follow established processes
• You proactively investigate discrepancies and follow up on unresolved transactions
• You communicate professionally and handle sensitive financial information with discretion
• You are reliable, self-motivated, and comfortable working independently in a remote setting
• What Success Looks Like Vendor invoices, payments, and tenant transactions are processed accurately and on time
• Bank and trust accounts are reconciled daily, with discrepancies investigated promptly
• Tenant ledgers, vendor records, and financial information remain accurate and up to date
• Month-end reports and supporting documents are prepared reliably
• Owner distributions and other financial tasks are completed according to approval procedures
• The Director of Finance receives consistent and dependable bookkeeping support
• Interview Process Initial Screening Recruiter Interview Client Interview Offer & Onboarding Originally posted on Himalayas